E-Rate Central News for the Week
October 9, 2017
The New York E-Rate Forum, prepared for New York applicants by E-Rate Central, is sponsored by the New York State Education Department. Additional E-rate resources are on the E-Rate Central website and on the New York State E-rate website. We can be contacted by phone (516-801-7804), fax (516-801-7814), or through our Contact Us Web form.
Funding Status – FY 2016 and FY 2017
Wave 19 for FY 2017 was released Friday, October 6th, for a total of $66.6 million. Funding for New York was $3.87 million for 39 applicants. Cumulative national funding through Wave 19 is $1.43 billion, including $55.7 million for New York. Wave 20 is scheduled to be released on Thursday, October 12th.
Wave 64 for FY 2016 was released Tuesday, October 3rd, for a total of $2.86 million. The cumulative national funding through Wave 64 is $2.89 billion, including $164 million for New York. Wave 65 is scheduled to be released on Tuesday, October 10th.
Tuesday will be the first day of USAC’s FY 2018 annual fall training workshops. USAC’s or the FCC’s responses — or lack of responses — to questions raised this year will help us understand where E‑rate is going. Will the program get better, or are recent problems a disturbing harbinger of the future? From our perspective, the most contentious issues needing to be addressed are as follows:
- Ongoing IT problems with both the EPC and non-EPC (or “legacy”) systems. The EPC system is handling the review and approval of FY 2017 applications well, but is having difficulty processing appeals, Form 486 corrections, SPIN changes, service substitutions, Category 2 budget adjustments, and various exceptions needing to be addressed by a growing proportion of applicants. EPC and legacy system problems have been discussed weekly in our newsletters (and continue below). A graphic representation of EPC-related delays is shown in our newsletter of September 18th.
- Non-intuitive Form 470 guidance on bundled Internet service. As first discussed in its Special Edition News Brief of August 22nd, USAC “simplified” the Form 470 drop-down options for requesting Category 1 services. At first glance, the “Internet Access and Transport Bundled” option seemed simple and sufficient enough for applicants seeking bids on bundled Internet service. Based on the revised Form 470 User Guide and subsequent USAC guidance, however, any applicant seeking bundled Internet must specify “Internet Access and Transport Bundled,” but if the transport is to be fiber, or the applicant is technology neutral (perhaps specifying only a bandwidth requirement), the Form 470 must also specify both “Leased Lit Fiber” and “Internet Access: ISP Service Only.” In other words, the applicant must effectively request both bundled and unbundled Internet service. According to USAC, Internet requests not posted in this fashion — effective August 26th when the new drop-down options became available — will be denied. We suspect that this guidance will come as a complete shock to many of Tuesday’s trainees.
- Eroding support for dark fiber and self-provisioned fiber networks. The E-rate Modernization Orders, adopted in 2014, marked a new direction for E-rate, moving support away from legacy voice services, towards a focus on fiber network deployment and higher speed Internet. The new rules were designed to encourage applicants to pursue higher speed lit fiber services, dark fiber solutions, and applicant-owned (“self-provisioned”) fiber networks. New rules on “special construction” provided additional funding options to cover up-front construction costs. Throughout 2015 and 2016 — what now looks to have been the golden age of E-rate fiber support — USAC provided additional resources to both promote and review fiber RFP efforts. Beginning in April 2017, with the release of detailed questionnaires to applicants with fiber applications both pending and approved, the tone changed from promotion to inquisition (see our newsletter of April 17th and subsequent issues). Recently, several E-rate applicants have been advised of funding reversals after their networks have been built and funded. It is no longer entirely clear how the E-rate fiber rules are being interpreted, particularly when fiber cables are installed with extra strands that are not lit before the end of the funding year or are not for exclusive use of the applicant. The Q&A period following Tuesday’s fiber presentation should be lively.
- Other COMADs. If the reversal of recent fiber approvals is not bad enough, consider the plight of several hundred applicants being asked to refund money disbursed ten years ago or more. In June, USAC began sending Commitment Adjustment (“COMAD”) letters to such applicants dealing with earlier audit results which had been in limbo awaiting USAC and FCC action. Late COMADs appear to be an ongoing problem. USAC’s Semi-Annual Audit Recovery Report, issued late in September, indicates that “There are 41 beneficiary audits older than six months [many much older] with a potential recovery of [over $28 million] for which Notification Letters have not been issued.” We expect at least one question asking politely whether there is any statute of limitations on the recovery of E-rate funds — to which we expect the FCC to answer “No.”
Updates on USAC’s E-Rate Productivity Center and Legacy System
Invoice Deadlines and the FRN Extension Table:
The first invoice deadline for FY 2016 services — as well as the first deadline for requesting invoice deadline extension requests (“IDERs”) — is Monday, October 30th. But this is not the deadline for all FY 2016 FRNs. More generally, FY 2016 invoice deadlines are governed by the following rules:
- Invoices (BEARs or SPIs) must be filed by the later of:
- 120 days from the last date to receive services — 06/30/2017 for recurring services; 09/30/2017 for non-recurring services (unless extended until 09/30/2018); or
- 120 days from the date of the associated Form 486 Notification Letter.
- Deadlines calculated by the 120-day rule, falling on a weekend or holiday, become the following business day.
- Upon request, USAC will automatically extend invoice deadlines once for IDERs received on or before the initial invoice deadlines.
- 120-day extended invoice deadlines are calculated from the date of the original invoice deadline (unadjusted for weekends and holidays).
Given the importance of invoice deadlines, and that their calculation is not always simple, it would be nice if USAC’s tools — e.g., EPC, FRN Status Tool, FRN Extension Table, or online BEAR — always displayed the correct invoice deadline for every FRN. With the system problems USAC is experiencing, however, this is not the case.
USAC has indicated that the most reliable tool to use for FY 2016 invoices is — or will be by the end of October — the FRN Extension Table. Two important points should be noted.
- The Table shows only those FRNs whose service delivery or invoice deadlines have been extended. It does not show the recurring service FRNs whose invoice deadlines are 10/30/2017, or non-recurring service FRNs whose invoice deadlines are 01/29/2018.
- As of last week, the Table does not yet show most FRNs with automatically extended non-recurring service delivery deadlines, nor FRNs with Form 486 Notification Letters dated after June 30th.
When in doubt, we suggest calculating 120-day invoice deadlines yourself. The basic calculation process, using the first two cells in an Excel spreadsheet, is as follows:
- In A1, enter the starting date (the last day to receive service or the Form 486 Notification Letter date).
- In A2, enter the formula “=A1+120.”
- Manually correct for weekends and holidays.
E-Rate Updates and Reminders
Upcoming 2017 E-Rate Dates:
||Form 486 deadline for FY 2016 funding committed in Wave 50. More generally, the Form 486 deadline is 120 days from the FCDL date or the service start date (often July 1st), whichever is later. Upcoming Form 486 deadlines for funding commitments received in later waves include:
Wave 51 10/18/2017
Wave 52 10/30/2017
Applicants missing these (or earlier) deadlines should watch carefully for “Form 486 Urgent Reminder Letters” in the “Notifications” section of EPC. The Reminders will afford applicants with 15-day extensions to submit their Form 486s without penalty.
||Initial comments due on the FCC’s inquiry on revisions to Category 2 budgets (see below). Reply comments are due November 7th.
||Invoicing deadline for FY 2016 recurring services. (Note: The normal October 28th deadline falls on a Saturday pushing this year’s actual deadline to the following Monday.) Requests to extend this deadline, if needed, will be automatically granted by USAC if filed on or before this date.
||First Form 486 deadline for FY 2017 FRNs approved in Waves 1–5.
FCC Finalizes ESL for FY 2018:
The FCC released the final version (DA 17-973) of the Eligible Services List (“ESL) for FY 2018. With two exceptions, for which the FCC sought comments in the draft ESL issued last June, the ESL for FY 2018 is essentially the same as for FY 2017. The changes are as follows:
- A small section has been added to address “Network Equipment with Mixed Eligibility.” “Eligibility,” in this case, refers to whether such equipment may be supported as Category 1 or Category 2, not whether the equipment is E-rate eligible at all. To the extent LAN-enabling equipment costs can be isolated and allocated out of a Category 1 request, those costs are presumably eligible as Category 2.
The Category 1–2 distinction is important because Category 2 costs are subject to 5-year budget constraints, while Category 1 costs are not. The FCC declined to provide a list of specific Category 1 equipment, or even network diagram examples, as being “unnecessarily limiting.” Based on this language alone, the FCC would appear to be indicating broad flexibility in defining Category 1 equipment. In practice, however, USAC has taken, and will likely continue to take, a narrow interpretation on Category 1 eligibility.
- Consistent with a waiver provided for FY 2017, the new ESL now formally indicates that inside wiring connecting different schools or libraries sharing a single building should be treated as Category 2. The additional ESL language is highlighted below.
Although the Category 2 treatment of connections between schools in a single building may have a small and adverse impact on 5-year budgets, it avoids the seemingly ridiculous competitive bidding Category 1 complications of lease/buy decisions for short wired connections. Note, however, that there is still a difference in the treatment of connections between multiple buildings on the same property — Category 1 for different schools; Category 2 for the same school.
As is not uncommon in an ESL proceeding, the FCC declined to:
- Add new services as eligible.
- Permit support for overlapping service when transitioning from one provider to another.
- Provide additional clarification on duplicative services.
FCC Voice Phase-Down Report:
The phase-down of discounts for voice services began in FY 2015. The first E-rate Modernization Order (FCC 14-99), which initiated this process, ordered the Wireline Competition Bureau (“WCB”) to report on the impact of the gradual reduction of these discounts on E-rate recipients after the completion of FY 2016. The resulting report (DA 17-963) was released on schedule last week. The report focuses primarily on the impact on applicants receiving voice discounts in FY 2014. In particular, the report shows:
- Overall, funding increased in FY 2015 and FY 2016 for these applicants. Discounts on voice services declined as expected, and commitments on non-voice Category 1 services remained constant. The increases were due to Category 2 funding.
- Of the applicants who received only voice service discounts in FY 2014, 71% were still participating in E-rate in FY 2017 (if only as consortium members for other services).
What the report does not contain are any conclusions that might lead the FCC to reverse its stance on voice services. Absent FCC action to the contrary prior to the opening of the FY 2018 application window, the phase-down will continue. By FY 2019, no voice service discounts will be available for any applicants, regardless of poverty level.
FCC Chairman Pai Confirmed for Second Term:
The U.S. Senate has confirmed current FCC Chairman Ajit Pai to serve on the Commission for a second five-year term, extending his term from the end of this year until December 2022.
USAC Fall E-Rate Training:
USAC’s annual fall training is being provided on a more limited basis than in previous years. Although monthly webinars are planned, on-site training is available only in the following locations:
NYSED Fall E-Rate Training
E-Rate Central will be providing NYSED-sponsored E-rate training later this year, both on-site regional and via webinars. Currently scheduled sessions are shown below. Details are available, and will be updated, on the New York Training Workshops site.
||NYS Library Webinar
||Long Island (Western Suffolk BOCES)
|| New York City
||Western New York (Erie 1 BOCES)
||Central New York (OCM BOCES)
||Northeastern New York (Capital Region BOCES)
USAC News Brief Dated October 6 – Reminders on Upcoming Invoice Deadline
USAC’s Schools and Libraries News Brief of October 6, 2017, reminds applicants and service providers of the October 30th invoice deadline for FY 2016 recurring services. For applicants planning to file for BEAR reimbursements, the News Brief discusses the following preliminary steps:
- Verify that you have not been receiving discounted bills from your service provider. If bills have been discounted, the service provider would (or should) have been filing service provider invoices (“SPIs”).
- If BEARs due October 30th cannot be filed on time, submit an invoice deadline extension request (“IDER”) by that date.
For those new to the BEAR submission process:
- Request a Personal Identification Number (“PIN”) needed to access the online BEAR system.
- Complete and certify a Form 498 to provide online banking account information to USAC for electronic payments.
- For Form 498 approval, provide verification of your banking information to USAC.